We are excited to share important information for your upcoming NC Beta Virtual State Convention. Below you’ll find an overview of how the virtual convention works, what to expect as you prepare, and key dates for Senior, Junior, and Elementary Beta divisions. Please review all sections carefully.
How the Virtual State Convention Works
The Virtual State Convention allows students to fully participate online while showcasing their talents and achievements.
Clubs will submit their competition entries (such as photos, videos, and/or written descriptions) through an online submission form called Jotform by a designated deadline. After the submission window closes, entries will be scored and reviewed during a judging period. Winners will be announced during a virtual General Session.
Campaigns and elections will also take place virtually. Candidates’ speeches, campaign skits and question and answer segments will be uploaded during the submission window. Voting will occur during a scheduled voting window following the Campaign Rally.
Preparing
With the submission window opening soon,we want to ensure you have everything you need for a smooth and successful experience.
- Sponsors will receive an email with access to the competition submission form, where photos and videos of member projects can be uploaded.
- Sponsors will also receive advance access to the Campaign Rally and Awards Rally, which will be hosted on Vimeo.
Important Dates (All Divisions)
Submission Window
Monday, February 9 at 8:00 AM EST – Tuesday, February 17 at 5:00 PM EST
The submission form link will be emailed at 8:00 AM EST on February 9.
Campaign Rally
Available Thursday, March 5 at 9:00 AM EST
The rally may be viewed anytime after release.
Virtual General Session
Released Wednesday, March 12 at 9:00 AM EST
Includes:
- Installation of Officers
- State Officers’ keynotes and farewells
- Announcement of convention winners
Division-Specific Election & Installation Details
Senior Beta
Voting Window
March 5: 12:00 PM – 6:00 PM EST
Pre-registered members will vote using their membership number provided by the club sponsor.
Newly elected officers will be contacted by the National Sponsor by 6:00 PM on March 6 via email and/or phone call. Only newly elected officers will be contacted.
Virtual Officer Installation
Tuesday, March 10 at 11:00 AM EST via Zoom
Additional details will be provided during the March 6 call.
Junior Beta
Voting Window
March 5: 12:00 PM – 6:00 PM EST
Pre-registered members will vote using their membership number provided by the club sponsor.
Newly elected officers will be contacted by the National Sponsor by 6:00 PM on March 6 via email and/or phone call. Only newly elected officers will be contacted.
Virtual Officer Installation
Tuesday, March 10 at 9:30 AM EST via Zoom
Additional details will be provided during the March 6 call.
Elementary Beta
Voting Window
March 5: 10:00 AM – 4:00 PM EST
Pre-registered members will vote using their membership number provided by the club sponsor.
Newly elected officers will be contacted by the National Sponsor by 6:00 PM on March 6 via email and/or phone call. Only newly elected officers will be contacted.
Virtual Officer Installation
Tuesday, March 10 at 9:00 AM EST via Zoom
Additional details will be provided during the March 6 call.
Competitions
The following competitions will be available during the submission window:
Accessorized Design, Apparel Design, Club Trading Pin, Engineering, Living Literature, Marketing and Communications, Onsite Art: Drawing and Painting, Onsite Cake Decorating, Performing Arts – Group (Small or Large), Performing Arts – Solo Duo, Trio (Dancer, Instrumentalist, Variety Act or Vocalist), Robotics, Scrapbook, Service Learning Showcase, Show Choir (SR), Songfest (EL/JR), Speech, Three Dimensional Design, Two Dimensional Design and Visual Arts.
Due to the virtual convention format, there will not be Oral Rounds for Musicology and Quiz Bowl. The Top Eight can compete during the testing window for National Convention.
For all clubs that registered to run a candidate, you will need to submit the campaign speech, skit and question and answer segment during the new submission window via Jotform.
Helpful Resources
- Virtual Submission Details:
https://www.betaclub.org/wp-content/uploads/2026/02/virtualsubmissiondetails.pdf - Candidate & Campaign Rally Details:
https://www.betaclub.org/wp-content/uploads/2026/02/candidatecampaignrally.pdf
Competition Results & Additional Notes
- Academic results from the North Carolina Conventions are available in the National Beta app.
- Exact award placements will be revealed during the Awards Rally on March 12.