Convention Moving to a Virtual Format
Due to hazardous travel conditions as a result of recent winter weather, we have made the difficult decision to transition both Ohio State Conventions (Elementary/Junior and Senior Beta) to a fully virtual format.
This choice was made after careful consideration of the challenges many clubs could face in traveling safely. By shifting to a virtual format, we can ensure that all registered clubs and students are able to take part, rather than facing the possibility that some clubs would be unable to attend due to travel limitations and safety concerns. Our priority is ensuring equitable access, safety, and a meaningful convention experience for every Beta member.
We understand that this change may be disappointing, and we truly appreciate your flexibility and understanding. Our team is committed to delivering a high-quality virtual convention experience that still celebrates student achievement, leadership, and the hard work of your clubs.
How It Works
A Virtual State Convention allows students to participate fully online while showcasing their talents and achievements.
- Students will submit competition entries (photos, videos, and/or written descriptions) by a designated deadline.
- Following the submission period, judges will review all entries during a scheduled judging window.
- Winners will be announced during a live virtual General Session.
Campaigns and elections will also take place virtually. Students will upload campaign materials, including speeches and rally videos, and voting will occur during a scheduled voting window.
Additional details—including deadlines, submission guidelines, and schedules—will be shared next week.
Hotel Cancellations
Clubs Booked Through Our Hotel Partner, Orchid
If you booked through our hotel partner, Orchid:
- Reservations will be automatically cancelled. No action is required.
- Sponsors should not contact the hotel directly.
- If your room has already been paid for, a refund will be issued to the original form of payment.
- Please allow up to two weeks for the refund to process.
- Contacting the hotel directly may delay the refund process.
Rooms Not Booked Through Orchid
Sponsors will need to contact their hotel directly to discuss cancellations and/or refunds.
Refunds
All registered guests and sponsors will be automatically refunded via their original method of payment.
Additional refunds will be available for clubs or members who choose not to participate in the virtual convention, provided the member has not competed virtually.
Sponsors should check their email for the refund form, which was be sent directly to the email address used during registration.