We’re excited to announce that we are continuing our partnership with Orchid Events as the official hotel provider for all state conventions beginning with the 2025–2026 season. This follows the same successful booking approach used for the 2025 National Convention.
All hotels we’ve traditionally worked with for state conventions have been notified of this change. Beginning September 3, sponsors will book rooms directly through hotel booking links provided by Orchid Events, which will be available on our website. We kindly ask that you do not contact hotels directly as they will not have a record of our room block.
This continued partnership will allow us to:
- Monitor hotel pickup in real time
- Add rooms to our blocks more efficiently
- Help avoid stressful, last-minute situations for sponsors
There will be no deposits required and no cancellation fees for unneeded rooms, but we ask that sponsors only reserve the number of rooms they truly need. Overbooking can limit availability for other clubs.
Please note: The “Stay to Save” model used for National Convention will not apply to state conventions. You will not provide hotel confirmation numbers during the registration process in order to receive discounted registration fees. All state convention registration fees will remain $30 per member and $10 per guest (2 sponsors are free).
Stay tuned! State Convention hotel links will go live on September 3.
Frequently Asked Questions
Q: When will hotel links be available?
A: Booking links will go live on September 3 and will be shared on the National Beta website and in official communications.
Q: Can I call the hotel directly to make my reservation?
A: No. All reservations must be made through the Orchid Events links provided.
Q: How will payment be handled? Will hotels be able to take checks?
A: All payments will go through the hotels directly. The process for each will be provided. Hotels will be able to accept school checks.
Q: What if I need to cancel my reservation?
A: You may cancel without a fee, but we ask that you only book what you need so rooms remain available for all clubs.
Q: Why is National Beta using Orchid Events for state conventions?
A: This continued partnership ensures a smoother, more organized process for sponsors, better room availability, and less stress leading up to events.